Urbanise Strata Update (91)

Today's update includes the introduction of an Accounts Payable Transaction List, a receipt for General Ledger payments, and the option to record blacklisted suppliers for a property.


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Features


General Ledger Receipts for payments

When receipting a General Ledger payment, a PDF receipt is now available against the transaction. The receipt can be viewed with the transaction or downloaded for printing or emailing to the recipient.


Accounts Payable Transaction List

The new Accounts Payable Transaction List can be accessed via Reports > Accounts Payable.


The report can be filtered by Cost Centre and Date Range, and Fund Type and can be sorted by Transaction Date, Account Categories or Account Categories and Funds.

FAQ | How to Print an Accounts Payable Transaction List


Owners Corporation Roll

The Owners Corporation Roll report (Strata Roll) has been redeveloped to display in the updated report format. FAQ | How to Print an Owners Corporation Roll


Section 26 Certificate

The Section 26 Report is a certificate that is provided when a property is sold in NSW, relating specifically to neighbourhood associations in NSW.

  • The Section 26 report is generated as a Microsoft Word document to allow editing prior to issuing the certificate.

  • The terminology in the certificate will vary depending on the property type selected at the time of generating the report.

FAQ | How to Print a Section 26 Certificate (NSW)


Export for Additional Charge Invoices

A new report is available to export a range of Additional Charge Invoices. The report can be generated by navigating to Reports > Global Reports > Additional Charges Export.

  • The default date range is the last 30 days and can be modified to cover up to 364 days

  • When generated, the report creates a batch job

FAQ | How to Export Additional Charges

Blacklisted Suppliers

A new option is now available at property level to record suppliers that have been nominated as blacklisted.

  • When adding a blacklisted supplier you will need to specify whether the selected supplier is preferred at property level (supplier has been nominated by the committee) or whether the supplier is preferred by the strata manager.

  • When adding a blacklisted supplier that is currently a preferred supplier for the selected property a prompt will display as follows:

  • An option is available to change the selection after the blacklisted supplier has been saved.

FAQ | How to set up Blacklist Suppliers for your property


Preferred Suppliers

When editing or creating a preferred supplier for a property, a new step has been added after selecting the supplier.

  • Specify whether the selected supplier is preferred by the strata manager or whether it is a property level preferred supplier (supplier has been nominated by the committee) or whether the supplier is preferred by the strata manager.

  • When saved, the selection will display on the screen when viewing the preferred supplier.

  • An option is available to change the selection after the preferred supplier has been saved.

  • When adding a preferred supplier that is currently a blacklisted supplier for the selected property a prompt will display as follows:

Supplier Status

A new status option is now available to record whether a supplier is normal, preferred or blacklisted.

  • All existing suppliers default to NORMAL

  • When the Supplier status is BLACKLIST a red icon will display in all Supplier lookups

  • When the Supplier status is PREFERRED a green icon will display in all Supplier lookups



Other Enhancements


Grid views

A number of grids across the Urbanise Strata platform have been enhanced to keep the header and columns aligned when resizing screens.


Uninvoiced Disbursements for BAS Returns

When generating files on the Pending File Generation screen of the BAS Returns module, an entry will be inserted in the Uninvoiced Disbursements screen based on each property's selection in BAS Return Disbursement settings.


Region-specific Terminology

Region-specific terminology has been added for Qatar and Oman.


ABA Files

Validation has been added to prevent an apostrophe from being used when adding or editing a supplier's bank account Account Name to avoid special characters in the ABA file.


Bank Account Payment Group The Finance > Property Functions > Bank Account screen has been enhanced to allow a Payment Group to be recorded in the Bank Settings section to cater for banking requirements in some regions. The Payment Group field is optional and will allow a maximum length of 50 characters.


Levy Receipts Live Report

The Live Report > Levy Receipts used in the Dubai region has been updated as follows:

  • Columns will only display when there is data available. Where no data is returned for a column, the column will be hidden.

  • A new column has been added with the heading of Owner Name to display the unit owner's name.

  • When clicking on the owner's name, the address book loads in a new tab.

Mollak IDs - Dubai Region

Validation has been added to avoid duplicate Mollak IDs and ensure each Mollak ID is unique.


Fixes

  • When processing partial payments, the ledger date of the previous payment was updated to the date of the next payment. This has been resolved so that each payment retains the created date as the ledger date.

  • When clicking the keyboard shortcut multiple times for approvals in Invoice Processing > For Review, the approval was processed multiple times and which could result in duplicate records in General Ledger. This issue has been resolved.

  • When setting up The Proposed Annual Budget report in Scheduled Reports the report was not successfully delivered via email. This issue has been resolved.

  • When adding an entry where the character count exceeded 313 in the Area of Common Property Affected field in the Common Property Register, the text did not wrap to display all characters. This issue has been resolved.