Today's update includes new ledger screens for reporting on management fees issued and maturing investments, and the ability to upload signatures for printed cheques.
Features
Management Fees Ledger
Navigate to Finance > Management Fees > Fee Ledger to view the new screen that displays issued fees within a date range. Results can be filtered by plan number or property.
Maturing Investments
Navigate to Finance > Global Functions > Maturing Investments to view the new screen that displays investments maturing within a date range. Results can be filtered by plan number, property or manager.
Cheque Signatures
Save up to two signatures for printed cheques by navigating to Settings > Financial > Cheque Signature and dragging the image file onto the screen. Signature files must be in jpg, jpeg or png format and must be smaller than 2MB in size.
General Journal - Assets & Liabilities
We've improved the functionality when creating an entry in the General Journals screen and adding a code for the following Categories:
Assets
Investment Account
Security Deposit Account
Liabilities
Loan Account
Holding Account
When selecting any of the above account categories, a list of all active accounts for the relevant property will be available to select.
Please note: Investment, Loan, Holding and Security Deposit account categories will show in the account selector where an active account of that type exists for the selected property. If no active accounts are found, the category will not be available to select.
Section 40 Certificate for QLD
A Section 40 Certificate is now available to be exported in PDF format by navigating to Reports > Plans & Lots for plans where the region is Queensland. This report is required when selling a unit in a building that falls under the BUGTA legislation in Queensland.
Fast Track Financials
The Fast Track Financials feature is designed to attach PDF reports to tasks as part of the post year end process. Changes have been made to the Annual Financial Statement parameters used for this process.
When generating the Annual Financial Statement as part of the post year end process the following report parameters are now used:
When the ‘post year end’ process runs on Fast Track Financials, the Annual Financial Statement that is attached to the task is using the report parameters specified in this card
No other changes are made to Fast Track Financials
Cost Centre = All cost centres (costCentre)
Title = Annual Financial Statement (annualFinancialStatement)
From/To = Unchanged from current implementation ('prior year') (fromDate/toDate)
Report Tax Provision = FALSE (taxProvision)
Audit Mode Revenue & Expense = FALSE (auditModeRevenue)
Include Intermediate Month End Accruals = FALSE (showMEAccruals)
Fund Type = Both (fundType)
Report = Concise (detailedReport)
Include Budget = TRUE (includeBudget)
Annual Budget = FALSE (annualBudget)
Variance = FALSE (checkbox: includeVariance; dropdown: varianceType)
Previous Period = TRUE (includePreviousPeriod)
Hide Prior Year Budget Column = TRUE (hidePriorYearBudget)
Full Financial Year = FALSE (fullFinancialYear)
Seperate Journaled Levy Entries = FALSE (separateJournaledLevyEntries)
Show Other Levy Breakdown = FALSE (showOtherLevyBreakdown)
Combine Chart of Accounts where Applicable = FALSE (combineChartOfAccounts)
(Balance Sheet) Include Previous Period = TRUE (includePreviousPeriodForBalanceSheet)
All other functionality of the Fast Track feature remain unchanged.
Please Note: The Fast Track Financials feature is not available to all agencies. Please contact Urbanise for more information.
Other Improvements
Suspended User Access
When a logged in user's access is suspended, a message will display advising of their account status, with an option to log out of the system.
Public Strata API: Budget
To support users of the Meeting Management module, a Public Strata API has been created to expose budget information for a property.
Unit Debtor Level
When viewing the Finance Options on the Unit List screen, a new option is available to set the Debtor Level to NIL by selecting the blank option in the drop-down list.
Won Plan Reasons
The Won Plan Reasons screen in Financial Settings now allow more than 40 records to be displayed. Won Plan reasons can be updated by members of security groups configured to edit this screen.
Digital Seal
When a digital seal for a plan was uploaded in a child branch, the seal can now be viewed and updated from the master branch.
User List Search
When viewing the User List screen, a search option is now available to filter the results by email address. In addition, the following columns can be filtered to display a selection or all results:
Security Group
Community Portal Access
Limit Property Access
Suspend User
Special Levies
Changes were implemented to improve the load time for a large number of records in Finance > Levies > Special Levies > Details View.
Task List
Changes were made to improve the load time when searching for records in Calendar > Task List.
Email History
The recipient type will now display as USER in the Communications < Email History screen against FTP Operation Completed emails delivered to a user.
Annual Financial Statement and Income & Expenditure
When generating these reports and the Previous Period checkbox has been selected, a new option is available to Hide Prior Year Budget Column.
Please Note: This feature is not available to all agencies. Please contact Urbanise for more information.
Items Resolved
(PHX-6030)
A spelling error on the Work Orders Setting screen has been resolved.
(PHX-6782)
All columns in the Auto Journals screen are now sorted correctly when using the sorting functionality.
(PHX-6853)
An error occurred in some instances when selecting a creditor in Step 2 of the Invoice Processing screen. This issue has been resolved.
(PHX-6895)
Using the breadcrumb on Unit Comms screen to select a different unit resulted in a blank screen in some instances. This issue has been resolved.
(PHX-6907)
Two issues with the email template for Scheduled Reports have been resolved:
The template has been updated to use the agency's email address
The agency's email address displays as an email link in the footer of the email
(PHX-7101)
An issue on the Scheduled Reports screen caused the Post column of the Recipients table to be intermittently hidden. This issue has been resolved.